At PitaJob, we believe that safeguarding the personal information of our candidates is one of our social responsibilities as a recruitment firm. We strictly follow our established guidelines to prevent the loss, falsification, tampering, or leakage of personal information. We ensure appropriate and secure handling at all times.
1. On Obtaining Personal Information
PitaJob will obtain personal information through legally acceptable and fair methods such as our registration website and interviews. The collected data includes contact information (e.g., names, email, phone number) and career-related details (e.g., desired positions, education, skills, work history).
Personal information may also be acquired indirectly from publicly available sources including magazines and the Internet. This information is used solely to contact individuals for preliminary interviews and other related tasks.
Providing personal information is voluntary. However, declining to provide essential details may prevent us from offering recruitment services or employment opportunities.
2. On Using Personal Information
Personal information will only be used for recruitment services and employee management purposes. PitaJob shall not use personal information for any other purpose without consent.
3. On Providing Personal Information
PitaJob will not provide personal information to third parties without prior consent unless required by law.
4. On Properly Managing Personal Information
We strive to maintain accuracy of collected data and enforce robust security measures to prevent unauthorized access, loss, destruction, or leakage. In the event of an incident, PitaJob shall take swift and appropriate action.
5. On Disclosure and Corrections
Candidates may request access, correction, or deletion of their personal data. We will respond within a reasonable timeframe after verifying identity. However, requests may be denied if:
- Disclosure may harm the rights or safety of the individual or others
- It may interfere with proper business operations
- It violates legal obligations
6. On Organizational Structure
PitaJob has established an internal organizational structure to ensure proper management of personal information. We appoint a Personal Information Protection Officer and provide employee training to prevent unauthorized handling or disclosure.
7. Legal Compliance
PitaJob complies with all Japanese laws and government guidelines regarding the protection of personal information.
8. Management System
We maintain and continuously improve our internal personal information protection system based on feedback and legal requirements.
Detailed Information on the Provision of Personal Information
Information provided to third parties:
Of the personal information obtained, PitaJob uses identification data for contacting individuals and uses other personal information for matching client company needs with candidate qualifications.
Method of sharing:
Information is mainly sent via secure email transmission with appropriate technical safeguards.
Recipients:
Client companies seeking to hire executives or professional talent.
Confidentiality agreements:
Contracts with client companies specify that neither party may disclose confidential information (including personal data), and this obligation remains in effect even after contracts end.